Job Detail

Job Description: Human Resource Administrator

Job Title: Human Resource Administrator
Department: Human Resource
Reports To: Human Resource Manager

Key Responsibilities and Duties

1. PPE and Safety Equipment Management

• Manage and monitor personal protective equipment (PPE) inventory, including issuance and replacement for employees.
• Maintain accurate records, ensure proper stock rotation, and coordinate timely replenishment.

2. Office Supplies & Purchase Requisition

• Maintain inventory of office supplies and hygiene items.
• Prepare and process purchase requisitions (PR), verify received items, and coordinate with relevant departments such as Accounts or Purchasing.

3. Employee Identification & Administrative Tools

• Oversee issuance of employee identification items such as name badges, QR codes, and access tools.
• Maintain and update employee access records and databases accurately.

4. Notice Board & Communication Display

• Manage and update HR notice boards with current policies, memos, and announcements.
• Ensure postings are available in required languages and remove outdated materials promptly.

5. General Administration & Event Support

• Provide administrative support for onboarding, training, and HR-related events.
• Coordinate minor maintenance and facility-related service requests with vendors or internal teams.

6. Document Control & Compliance

• Maintain organized filing systems (both digital and physical) for HR and administrative records in compliance with audit and ISO standards.
• Support HR during internal and external audits by preparing and managing documentation.

Qualification / Knowledge / Skills Requirements

• Minimum Diploma in Business Administration, Human Resource, or a related field.
• 2–3 years of experience in HR or administrative roles, preferably in a manufacturing environment.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong organizational, communication, and multitasking abilities.
• Ability to work independently while maintaining confidentiality.

Authority

• Authorized to prepare and submit purchase requisitions for HR and administrative needs.
• Authorized to update PPE issuance records and office supply inventories.
• Authorized to coordinate with suppliers upon approval.

Working Conditions

• Primarily office-based with occasional visits to warehouse or production areas for inspection.
• May be required to work overtime during audits or major company events.

Key Performance Indicators (KPIs)

• 100% PPE issuance within one working day of employee onboarding.
• Zero stockout incidents for PPE and office supplies.
• Notice board updates completed within one working day of new policy or memo release.
• 100% accuracy in HR filing and audit readiness.
• Timely and error-free submission of monthly inventory reports.

Kindly contact Ms Rachel at +6019-772 2619 for further details or send your resume to [rachel.gan@cityrecruit.com.my ]

or

Kindly contact Ms Lynn +6012 958 5453 or send your resume to [crcs-my-recruitment2@cityrecruit.com.my]