Job Detail

POSITION: EXECUTIVE ASSISTANT 

Job Descriptions: 

Executive & Strategic Support

• Provide direct, confidential support, including schedule and prioritymanagement.

• Draft, review, and coordinate executive correspondence, reports, andpresentations.

• Organise and prioritise information to support effective decisionmaking.

Business & Operations Coordination

• Coordinate and track business initiatives, projects, and follow-upsacross teams and subsidiaries.

• Ensure timely execution of action items arising from meetings and management directives.

• Prepare structured updates and summaries for management review.

Meetings & Stakeholder Management

• Arrange meetings, prepare agendas, take minutes, and follow up onaction items.

• Liaise with internal teams, partners, and external stakeholders onongoing matters.

• Support visiting delegations and management engagements whenrequired.

Commercial, Sales & Partner Support

• Assist with pricing, commission, and agreement-relatedcoordination.

• Consolidate sales-related information and periodic reports formanagement.

Documentation, Compliance & Coordination

• Coordinate preparation and tracking of NDAs, MOUs, agreements,and related documents.

• Support regulatory, certification, and compliance documentationcoordination.

• Maintain proper documentation control and confidentiality.

Travel & Overseas Engagement

• Travel overseas when required to support meetings, exhibitions, orpartner engagements, and assist with logistics and coordinationduring overseas activities. 

General & Ad-hoc Support

• Perform other exec-level ad-hoc tasks as assigned.

Requirements: 

• Bachelor’s Degree in any discipline

• Proven experience supporting senior management or C-suite executives in afast-paced environment.

• Strong organisational, coordination, and communication skills (written andverbal).

• Ability to manage multiple priorities, stakeholders, and deadlines independently.

• Good business sense and ability to understand commercial and operationalcontexts.

• Proficient in Microsoft Office and comfortable with digital collaboration tools.

• High level of discretion, professionalism, and integrity.

• Willingness to travel overseas when required, sometimes on short notice.

Kindly contact Ms Rachel at +6019-772 2619 for further details or send your resume to [rachel.gan@cityrecruit.com.my ]

or

Kindly contact Ms Lynn +6012 958 5453 or send your resume to [crcs-my-recruitment2@cityrecruit.com.my]