Job Detail

Position: Shipping Co-ordinator

Summary of Essential Functions:

Ensuring all goods, services, and materials received into the company are processed in a daily/timely manner, from receipt of goods inwards through to stores, out into production, from production to the finished goods stores, and then into dispatch

Specific Duties, Activities, And Responsibilities Include But Are Not Limited to: 

• Plan-organize-monitor all shipping activities, both inbound and outbound, from/to suppliers and customers
• To liaise and manage all transactional and operational matters with the Malaysian Royal Customs, ensuring compliance with both statutory and in-company import and export requirements and policies
• Maintain accurate paperwork and customs documentations (K1, K2, K8, K9)
• Gather quotations and coordinate the shipment of return to vendor items
• To ensure all shipping orders are processed and completed timely to customer requirements
• To manage the administrative and documentation requirements of the  job and ensure proper postings into the prevailing systems, eg.SAP
• Liaise with Freight Forwarders and OTI teams to arrange the collection of shipments from Smiths Detection Malaysia
• Main person in charge of EDI and paper filing relating to trade compliance documentation as per LMW requirements
• Any other related job assigned from time to time, in accordance with business needs / legal requirements
• Ensure stock accuracy between the system and physical for finished goods and accessories
• Comply/ensure department compliance with Company's health, safety, and environmental policies
• To support and be trained as either a main administrator or backup on routine trade compliance documentation submission
• Monitor daily performance of the packaging service provider and ensure performance issues are escalated appropriately
• Perform SAP transactions for material movements and accessory kits
• Other duties as required

Job Requirements:

Education: Minimum diploma or equivalent

Experience: Have some working knowledge/exposure in shipping, logistics, import export, customs liaison, LMW-PC1-PC2 licensing and related experience

Knowledge/Skills:

• Understanding of computer software packages, i.e., Windows, Database
• Good Communication skills
• SAP experience
• Flexible attitude to work methods and practices
• Able to work on own initiative
• Have legible handwriting
• Must have a methodical and practical approach to work
• Must be a team player