Job Detail

Procurement, Senior Executive

Location: 81700, Pasir Gudang, Johor

Salary: RM 4,000 – RM 6,000

Employment Type: Full-Time

Reporting Line: Procurement Manager / Assistant Manager

Position Overview

We are seeking a proactive Procurement, Senior Executive to support day-to-day procurement operations, including timely purchasing, supplier coordination for material deliveries, payment coordination, and maintaining accurate procurement records. The ideal candidate possesses strong negotiation skills, hands-on experience with ERP systems, and cross-functional coordination ability within a manufacturing environment.

Key Responsibilities

• Purchasing:

  • Issue Purchase Orders (PO) for direct and indirect materials.

  • Match and verify PO, Delivery Order (DO), and Goods Receipt Note (GRN).

  • Maintain and regularly update the PO tracking file to monitor order status and delivery schedules.

  • Maintain proper filing of POs and related documentation.

  • Conduct supplier sourcing, quotation evaluation, price comparison, and negotiation to achieve optimum quality, service, and Total Cost of Ownership (TCO).

  • Perform market analysis, cost benchmarking, and spend analysis to support purchasing decisions and cost-saving initiatives.

  • Support procurement activities for direct and indirect spend categories, including raw materials, MRO, CAPEX, facility management, laboratory consumables, packaging, and services.

• Supplier Coordination:

  • Monitor supplier performance, service levels, quality compliance, and delivery reliability through periodic supplier reviews.

  • Follow up and expedite supplier delivery schedules and supplier Non-Conformance Reports (NCR).

  • Maintain and update approved vendor lists and vendor master data; coordinate the new supplier registration process.

  • Coordinate incoming bulk ingredients and imported materials with suppliers and forwarding agents, while updating and maintaining the K1 listing.

• Documentation & Compliance:

  • Prepare and submit the monthly MPOB report and perform receiving transactions in the SIMS (MPOB) system for incoming oil deliveries.

  • Coordinate C3 approval and documentation with Finance, as well as payment requests for COD suppliers and CAD payments.

  • Coordinate new raw material evaluations, including sample arrangement, supplier documentation, and follow-ups with internal departments.

  • Support internal and external audits related to Food Safety, Quality, Environmental, and Supplier Compliance requirements.

• Other Duties:

  • Execute additional procurement-related duties as assigned by management.

Requirements

• Education: Diploma or Degree in Supply Chain Management, Logistics, Procurement, or a related discipline.

• Experience: Minimum 5 years of experience in procurement, supply chain, or related functions (experience in manufacturing or food ingredients industry is an advantage).

• Technical Skills: Hands-on experience with ERP systems and Procure-to-Pay (P2P) processes.

• Compliance & Quality: Exposure to supplier audits, food safety compliance, approved vendor management, and QMS.

• Commercial Drive: Strong negotiation skills with proven experience in contract management and supplier negotiations.

• Language Proficiency: Good command of written and spoken English & Malay. Mandarin speaker is required to liaise with Mandarin-speaking suppliers/stakeholders.

• Attributes: Detail-oriented, strong analytical and problem-solving skills, with excellent cross-functional coordination.

Kindly contact Ms Rachel at +6019-772 2619 for further details or send your resume to [rachel.gan@CITYRECRUIT.COM.MY]  

OR

Kindly contact Ms Farhana at +6012-958 5453 for further details or send your resume to [farhana.es@CITYRECRUIT.COM.MY]