Job Detail

Special Officer / Personal Assistant to Chairman (Tan Sri)

Location: Primary travel between KL & JB (occasional travel to Pahang)

Salary: RM6,000 – RM8,000 per month (Commensurate with experience)

Job Summary

We are seeking a highly resourceful, flexible, and dedicated Special Officer / Personal Assistant to provide high-level personal, executive, and logistical support to a senior executive (Tan Sri). This role requires accompanying the Chairman on cross-state business trips, managing a dynamic schedule (including weekends and extended hours), and maintaining seamless daily operations with the utmost confidentiality.

Key Responsibilities

1. Executive & Personal Support

• Act as a close personal aide, accompanying the Chairman on all business trips, meetings, and site visits (primarily KL, JB, and Pahang).

• Manage daily scheduling, calendar, appointments, and personal tasks, ensuring optimal time management and smooth transitions.

• Handle all personal and official arrangements with complete discretion, loyalty, and confidentiality.

2. Travel & Logistical Coordination

• Arrange and oversee complex travel logistics, including transportation, accommodation, meal arrangements, and itinerary packs.

• Ensure prompt readiness and seamless coordination whenever accompanying the Chairman on domestic travel.

3. Communication & Stakeholder Liaison

• Screen incoming calls, manage visitors, and handle high-level correspondence with key stakeholders, corporate leaders, and external associates.

• Draft, review, and handle meeting materials, briefings, and confidential documents.

4. Daily Administrative & Project Operations

• Assist with meeting preparations, action item follow-ups, and project coordination across various locations.

• Maintain accurate digital and physical record systems, handling administrative requests efficiency.

Requirements

• Education: Bachelor’s Degree in Business Administration, Management, Law, Secretarial Studies, or a related discipline.

• Experience: Minimum 2 years of relevant experience in an executive supporting role (Fresh/Junior candidates with strong aptitude are welcome).

• Age Profile: Preferred aged between mid-20s to early 30s.

• Language Skills: Excellent command of English and Bahasa Malaysia. Fluency in Mandarin/Chinese dialects is highly preferred to facilitate communication with stakeholders and senior management.

• Gender Preference: Male candidates are preferred due to frequent cross-state travel, late hours, and personal tagging responsibilities.

• Key Attributes:

  • High flexibility and willingness to travel extensively (KL-JB-Pahang) and work beyond standard office hours, including weekends.

  • Highly organized, meticulous, loyal, and capable of exercising absolute discretion.

  • Energetic, adaptable, and comfortable working closely with senior leadership.