Admin Assistant

Job Summary

We are seeking a proactive and detail-oriented Admin Assistant to provide comprehensive administrative and operational support to the Assistant General Manager. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and possess excellent communication and coordination skills. This role is ideal for someone who enjoys supporting daily business operations while ensuring efficient office administration.

Key Responsibilities

• Provide daily administrative and secretarial support to the Assistant General Manager.
• Prepare quotations, invoices, travel documents, and business correspondence accurately and promptly.
• Coordinate travel arrangements, including flight bookings, accommodation, transportation, and itinerary preparation.
• Maintain accurate records of bookings, customer information, and travel documentation.
• Follow up with clients, suppliers, and business partners on outstanding matters, confirmations, and deadlines.
• Manage calendars, appointments, meetings, and travel schedules for management.
• Prepare reports, presentations, meeting minutes, and other business documents as required.
• Organize, maintain, and update both digital and physical filing systems to ensure proper document control.
• Handle incoming phone calls, emails, and general enquiries in a professional and timely manner.
• Coordinate with internal departments to facilitate smooth workflow and ensure timely completion of administrative tasks.
• Monitor office supplies and coordinate procurement of stationery and office necessities.
• Support travel fairs, exhibitions, marketing campaigns, promotional activities, and company events.
• Perform data entry, maintain databases, and ensure accuracy of company records.
• Assist with other administrative duties and special projects assigned by management.

Job Requirements

• Minimum Diploma or equivalent qualification in Business Administration, Office Management, Tourism, Hospitality, or a related field.
• Candidates with administrative experience will have an added advantage.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, time management, and multitasking abilities.
• Excellent verbal and written communication skills.
• Able to work independently while collaborating effectively within a team.
• High level of accuracy, attention to detail, and confidentiality.
• Positive attitude, willingness to learn, and strong sense of responsibility.
• Ability to communicate in Mandarin and English to support Mandarin-speaking clients, suppliers, and business partners.

Kindly contact Ms Rachel at +6019-772 2619 for further details or send your resume to [rachel.gan@cityrecruit.com.my]

or                       

Kindly contact Mr Sashi +6012 585 5453 for further details or send your resume to [crcs-my-recruitment2@cityrecruit.com.my]