Job Detail

Position Title: HR & ADMIN ASSISTANT

Department: Human Capital Management

Education or Qualification: Diploma / Certificate, SPM

Experience: 1-2 years in HR Field (Diploma / Certificate)

Key Technical Skills:

• Competent in using MS Excel especially Pivot Table, Vlookup
• Intermediate computer skills i.e. Excel/ Word/ PowerPoint/ Photoshop or Canva
• Good command of spoken and written English
• Energetic, well-organized, self-initiated, multi-tasking, teamwork oriented
• Proven ability to deliver even under pressure
• Ability to quickly adapt and work with others
• Service-oriented, good interpersonal and communication skills
•  

Key Activities

Human Resource Management (80%)

• Assist the AVP of HCM to maintain up-to-date records (forms, approvals, requisitions) for all staff which including personnel files, recruitment, staffing, performance management, compensation & benefits, leave reports, time sheets (outsource), training requests and reports, payroll documentation, exit reports, etc.
• Maintain and ensure accuracy of information in employee records such as payroll, employee records, and to administrate employee benefits programmes including claims, annual leave, medical, insurance, etc.
• Handle full spectrum of payment of the basic pay and overtime calculation to processing of employees’ salary.
• Provide employee all policy papers for their acknowledgement especially when first reporting to work.
• Avail performance setting forms to employees and the new hires.
• Keep the employee’s records in locked place and keep all key accessible only by authorized staff.
• Prepare the orientation schedule for new staff.
• Ensure time sheets are submitted on a timely manner.
• To maintain and ensure the accuracy of information in HRM system and physical documents such as payroll, employee records, leave and claim entries.
• Handle full spectrum of payment of the basic pay and overtime calculation to processing of employees’ salary.

Administration (20%)

• Provide additional support to Admin team: Receptionist by managing internal and external telephone conversation, attending to incoming guest, corporate credit card, etc

Kindly contact Mr Najib for further details at  07-2305453 / 012-764 2870 or forward your resume to [ najib@cityrecruit.com.my ]